73 Views |  Like

Best Payroll Software for Small Businesses

It is included in the base subscription for QuickBooks Desktop Enterprise Diamond; $1 per employee per pay period. If you file taxes in more than one state, each additional state is currently $12/month. Active subscription, Internet access and Federal Employer Identification Number (FEIN) required. QuickBooks Desktop Payroll requires a supported version of QuickBooks Desktop Enterprise updated to the most current maintenance release. QuickBooks Desktop Enterprise supports over 100,000 employees, customers, vendors and other names combined.

How does payroll work in QuickBooks Desktop?

In terms of support, all plans include unlimited live customer support through chat or telephone. However, if you need help setting up your payroll and 24/7 customer assistance, consider QuickBooks Desktop Assisted Payroll. The Enhanced Payroll plan doesn’t include payroll setup assistance and only comes with standard weekday support. Intuit will discontinue add-on services for its QuickBooks Desktop 2020 for Windows on June 1, 2023. QuickBooks has an easy-to-use dashboard from where you can manage the payroll of your employees as well as independent contractors. Once you enter personal and payment details, payroll is calculated automatically on the pre-decided date.

Manage payroll and access tools and services in one place

No, taxes are not automatically included in setting up payroll in QuickBooks Desktop. QuickBooks provides tools to help you set up and manage both federal and state payroll taxes, ensuring compliance with tax regulations. If you pay your particular staff for the very first time, then this section is not for you. Managing payroll can be a complex process, especially when it comes to paying employees. Direct deposit can help streamline payments and provides a secure method for compensating staff.

  • All you need to do is enter the details of all your employees, set up payment rules and fix the day their payroll must run.
  • You also must add pay options such as mileage reimbursements and cash advances along with deductions like wage garnishments.
  • By processing paychecks, submitting and making payroll tax payments, and giving a no-penalty guarantee, Assisted Full-Service Payroll removes payroll from your “to do” list.

When to Consider QuickBooks Desktop Enhanced Payroll

Security updates and product updates will still be released for all users who purchase a QuickBooks Desktop Plus or QuickBooks Desktop Payroll subscription before the cutoff date. Check out this guide to finish your set up and run your payroll in QuickBooks Online. Then move your payroll info from QuickBooks Desktop to QuickBooks Online Payroll. Considering you have completed all the steps mentioned above, you can now run the QuickBooks payroll.

Next-day direct deposit*

To know more, check out the QuickBooks Desktop Enterprise pricing section below. However, if you operate a larger business (with a larger budget), and you’re looking for locally-installed accounting software with built-in payroll, QuickBooks Enterprise may be a good fit. Now that you know what QuickBooks Payroll is capable of, you can make an informed decision if this software is right for you. If you’re happy with your current accounting software, subscribing to QuickBooks Enterprise just to access QuickBooks Payroll just doesn’t make sense. QuickBooks currently has a promotion where you can get your first three months of payroll for 50% off.

Basic Payroll has just the bare minimum of features for computing paychecks and payroll taxes. Enhanced Payroll has a comprehensive set of payroll features for creating and submitting tax forms. By processing paychecks, submitting and making payroll tax payments, and giving a no-penalty guarantee, Assisted Full-Service Payroll removes payroll from your “to do” list.

In this process, it is possible to begin starting up and beginning your payroll in some time. Money movement services are brought to you by Intuit Payments Inc. subject to eligibility criteria, credit and application approval. Within QuickBooks Payroll, you can configure settings like pay schedules, vacation and sick time tracking, reimbursements, garnishments if needed, and more. For each employee, you will need to enter details like their name, date of birth, address, salary/pay rate, federal tax withholdings, and any voluntary deductions. Withhold deductions from gross wages to determine net pay for each employee.

Positive QuickBooks Desktop Payroll Reviews

  • QuickBooks generates automatic payroll tax calculations on every paycheck and monitors and updates federal and state taxes for you.
  • If you mark a report as a favorite, you can access it in a single click the next time.
  • The QuickBooks Desktop system has always had a strong reporting system, and the Desktop Payroll service is no different.
  • You simply have to report the hours worked for workers each paid month with this plan, and Intuit will take care of the rest.

Ultimately, a good payroll service should help you do payroll from beginning to end, starting with calculating payroll checks and ending with filing and making payroll tax payments. However, what sets Assisted Payroll apart from the Enhanced Payroll plan are the next-day direct deposits and payroll tax administration services that it offers. With Assisted Payroll and its full-service package, you only need to run payroll, and then QuickBooks will file tax forms and make tax payments on your behalf.

We provide third-party links as a convenience and for informational purposes only. Intuit does not endorse or approve these products and services, or the opinions of these corporations or organizations or individuals. Intuit accepts no responsibility for the accuracy, legality, or content on these sites. Take a closer look at your company’s finances with over 15 customizable payroll reports. Create and download reports for cash flow, timesheet activity, and more—all from your PC. You can take advantage of the benefits of QuickBooks Online Payroll Core, Premium, or Elite, but still use your QuickBooks Desktop file for accounting if you need.

The Salesforce CRM connector is a service provided by DBSync and is available as a 3rd party app integration. Data file optimization reduces your file size by removing audit trail of historic transactions and a few tables from the database that are not used or needed by the company file. The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation. By providing feedback on how we can improve, you can earn gift cards and get early access to new features.

Avoid surprises and use powerful reporting dashboards to monitor your bank account transactions. To be able to purchase a QuickBooks Desktop Payroll subscription, you should click open the QuickBooks Desktop software and then, go to the company file as a payroll admin or primary admin. You must then select the ‘Employees’ tab and then click on ‘Payroll Center’. Various payroll services under the ‘Subscription Statuses’ can be viewed in the payroll tabs.

This saves HR teams time on administrative tasks while giving employees transparency and control. Security is crucial when dealing with sensitive information like bank accounts and payroll data. QuickBooks leverages bank-level encryption and security protocols to protect direct deposit transactions. Access to payroll features requires strong user permissions, and the QuickBooks security dashboard enables monitoring for suspicious activity.

We hope that the information provided in this article is enough for you to know all there is about set up Payroll in QuickBooks. Still, if you have any confusion, you can reach out to our Dancing Numbers expert team. Our team has the right knowledge and expertise to handle such technical queries. They have been dealing with such issues for a long time and can be your guide all the quickbooks payroll desktop way.

Reach out to Intuit support if you need help with more advanced QuickBooks Payroll features. Within the app itself, you also have a knowledge database of latest compliance requirements. To sum up, QuickBooks Payroll is a highly intuitive and easy-to-use application even for first-time users. But if you are not already in the QuickBooks ecosystem, you can consider other best payroll apps available in the market before making a final choice. If you have budget constraints, you can also look at the free payroll apps available. QuickBooks Payroll supports independent contractor payroll and keeps track of when, what and how much for each contractor payment.

As a result, you’ll either have to fill out the tax forms and pay the taxes yourself or engage a CPA to do it for you. QuickBooks Payroll provides a robust set of features beyond basic payroll processing to help businesses streamline operations. Before choosing direct deposit, ensure your accounting system and company network are properly secured against potential threats. Turn on two-factor authentication for an additional layer of login protection. With strong security measures in place, direct deposit can safely ease the payroll burden.